Western Ukrainian Students' Club

Constitution

Constitution of Western Ukrainian Students’ Club

 

Article 1 – Name

 

The club’s official name will be “Western Ukrainian Students’ Club.” No other name will be used in the advertisement or representation of the club.

 

Article 2 – Club Mandate

1. To organize and represent students, particularly those of Ukrainian background, at the              University of Western Ontario and provide a forum for voicing their mutual              concerns and interests.

2. To promote Ukrainian and Ukrainian Canadian culture.

3. To provide a structure for intra as well as inter group relations.

To uphold and promote the Ukrainian language. 

Article 3 – Membership

 

A member is one who agrees to abide by the constitution of the USC and whose dues are paid in full.

 

(1) Membership will be open to everyone;

(2) Only students at the University of Western Ontario are eligible to hold voting privileges and executive positions; and,

(3) Associate non-voting members will be allowed.

 

Article 4 – Executive

 

(1) The executive committee shall consist of the following:

a. President;

b. Vice-President/Secretary; 

c. VP Finance/Treasurer; and,

d. VP Social.

 

Article 5 – Responsibilities of the Executive

 

(1) The President will:

a. Oversee the other members of the executive in fulfilling their responsibilities;

b. Chair all meetings; and,

c. Have signing authority for the club.

(2) The Secretary/Vice-Presidents will:

a. Assist the President in her duties;

b. Assume all powers of the President in her absence;

c. Be responsible for recording the minutes of all meetings; and,

d. Have signing authority for the club.

(3) The VP Finance/Treasurer will:

a. Be responsible for overseeing all financial dealings of the club;

b. Keep complete records of all financial dealings of the club; and,

c. Have signing authority for the club.

(4) The VP Social will:

a. Be responsible for overseeing the dealings and event planning of the Social Committee;

b. Ensure that all events proposed are reasonable and are in accordance with University Students Council policies,

c. Have signing authority for the club.

 

Article 6 – Finances

The executive will set a membership fee annually.

Article 7 – Meetings

 

(1) At least three general meetings shall be held during the school year, including the Annual General Meeting; and,

(2) Members will be informed of each of these meetings at least seven (7) days in advance.

 

Article 8 – Elections

 

(1) All election procedures will abide by the USC Clubs Policy.

 

Article 9 – Amendments

 

(1) Amendments to the constitution must win a two-thirds majority vote of the present members; and

(2) An amendment to the constitution must be approved by the USC Clubs Policy Committee, which must be presented with a typed copy of the proposed amendment as well as typed minutes from the meeting when the amendment was passed in order to prove that this amendment was adopted.

 

Article 10 – Impeachment

 

(1) Any member of the club who commits an act negatively affecting the interests of the club and its members may be given notice of impeachment;

(2) The impeached individual shall have the right to defend her actions; and,

(3) A two-thirds (2/3) majority vote of members present will result in the removal of the impeached individual from the club and the loss of any privileges associated with the club.

 

Article 11 – Refund Policy

 

(1) Initiating a refund policy for club members which is to include the following format and minimum standard:

i. A member may apply to her club for a refund within one (1) month of becoming a member of the club, or within one (1) week of the club’s first official event if:

a. There has been a misinterpretation of the club’s mandate and proposed activities as specified to the member when signing onto the club.

ii. A member may only apply to her club for a refund after one (1) month of signing up for membership for the club, or after one (1) week of the club’s first official event for extenuating circumstances;

a.  Extenuating circumstances include, but are not limited to:

 

Serious organizational issues with the club executive that led to a complete lack of communication to its members, or lack of programming as promoted to its members; and,

 

Any circumstances that seriously hampers the ability for the club member to enjoy its membership to the club.

 

b. Where a club and its members cannot resolve the refund issue, a club or the member may request assistance from the Clubs Coordinator who will act as a mediator between the Club and the member to reach a resolution.

 

Article 12 – Agency Clause

 

(1) The Western Ukrainian Students’ Club is not an agent of the University Students’ Council and its views and actions do not represent those of the University Students’ Council.